Minutes of Concertation and Coordination Council Meeting No 159

On Wednesday, September 28, 2022, the CCC meeting No 159 was held, at 14h00, in the Central Library “Tahar Seraihe “, under the chairmanship of the Interim Rector of the University, Pr. Ben Ouadah Hachemi, in the presence of:

  1. General Secretary of the University
  2. Vice-rector of Pedagogy
  3. Vice-rector of Scientific Research
  4. Vice-rector of External Relation
  5. Vice-rector of Planning and Development
  6. Dean of the Faculty of Mathematics and Computer Science
  7. Dean of Faculty of Sciences
  8. Dean of the Faculty of Economics, Business and Management science
  9. Dean of the Faculty of Law and Political Science.
  10. Dean of the Faculty of Humanities and Social Sciences.
  11. Dean of the Faculty of Arts and Languages.
  12. Director of the Institute of Sciences and Techniques of Physical and Sports Activities
  13. Director of the Institute of Urban Techniques.
  14. Head of Council of university fields
  15. Head of the central library
  16. Director of digitization
  17. Manager of center of networks
  18. Central Membership Department Manager
  19. Manager of the cell of quality and auto-evaluation
  20. Head of follow-up and assessment of the strategic plan
  21. Assistant director of finance and accountancy
  22. Assistant director of employees and training
  23. Cell of information

The meeting was opened by the interim Rector of the University of M’sila, Prof. Hachemi Ben Ouadah, after welcoming all the audience. The meeting adopted the following agenda:

  • Pedagogical situation
  • Situation of Progress and student card
  • Digitization
  • Digital Marketing
  • Financial and administrative situation
  • Status of managers of laboratories whose mandate is over
  • Department situation in the faculties

 

1/-  Activities of the beginning of university year:

The practicals and tutorials for all levels begun effectively,  the enrollment, re-enrollment, reintegration, reorientation and university transfer operations are continuing at the level of the vice-rectorate of pedagogy, faculties and institutes.

The timetables, lists and groups of the students are adjusted, established and announced in the official websites of faculties and institutes and all social media.

During this session, many other points have been discussed such as:

  • Information sessions for the students of common cores were launched in the faculty of technology, mathematics and computer science; where information days are scheduled during this week.
  • The heads of specialties should follow up the lectures and assess its progress rate.
  • Correspondence should be submitted to the vice-rectorate of pedagogy concerning the tutorship and the needs of professors employment.
  • Heads of departments should follow up and adjust the work weekly hours
  • The statistics of all students according to the category should be submitted to the vice-rector of pedagogy.
  • Pedagogical meetings at the level of faculties and institutes began next week in presence of students representatives, which should be submitted in reports.
  • Contestation is available in the faculty of law as previously agreed; its results will be published next week.
  • Internal and external University transfers are closed next week.
  • Coordination meetings are periodically organized with different social partners.
  • Discussion of the supervising ministry correspondence related to the dissemination of the initiative of “5 Star students” in all the country universities, and convert the graduation projects into patents.

2/ Progress Situation and Student cards:

According to the manager of the platform, Tayeb Mazari, the number of subscribers in the platform reached26390 students, 3617 of them are enrolled in the cycle of Master 01.

The interim rector Prof. Hachemi Ben Ouadah, noted the need to ensure the inclusion of students  and to address outstanding cases via the platform before October 10, 2022.

The process of printing the integrated Cards with QR code is still ongoing.

  • certificate according to the new Model QR.

03/- Digitization:

Many points have been discussed about the digital platforms during this week:

*Electronic signature system (Electronic parapheur): A presentation on administrative e-correspondence was made according to each service at the university; which reached 210 certified correspondence.

The rector insists on the necessary use of electronic parapheur widely in the faculties and institutes.

*Complaints and enquiries platform: the technical problem should be resolved before next Monday.

*E-stage Platform: Instructions were given by the Rector of the university to launch the platform in order to receive the mobility abroad application “Short term traineeship” and to update the files,  from October 15, 2022 for faculty members, PhD students and employees whose category is 10 and more, holders of university degree.

*E-platform of acquittal: the progress rate of the acquittal graduated students of 2021/2022 reached 100% in the university pole, but for the university of city center is estimated at: for Bachelor degree: 9272%, Master: 89.62%.

04/- Digital marketing:

In this regard, the statistics on the state of the external links of the university this week were presented according to each faculty and institute, as well as, the university situation among national and international rankings.

5/- Financial and Administrative Situation:

For the financial situation:

  • The payment of monthly salary of October will be delayed at the level of all the country universities because the additional budget may be delayed at the level of the supervising ministry.
  • Deans and directors of institutes are assigned to send the financial situation of faculties and institutes before the end of the current month to the assistant-directorate of finance and accounting.
  • A training day is scheduled during this week for the benefit of the university actors, which based on how to prepare 2023 budget according to balance and objectives method in presence of the financial controller and the university treasury representative.

For the administrative situation:

  • Situation of managers whose mandate is over.
  • lifting of preservations and updating scientific boards in the faculties and institutes, to be submitted to the secretary general of the university.
  • Employment competition
  • External competitions
  • Rank promotion for both faculty members and staffs.

06/ Status of laboratories directors whose mandate is over:

During this week, a meeting was hold with directors of laboratories accredited at the university, chaired by the interim rector Prof. Hachemi Ben Ouadah, in presence of the Secretary General, vice-rector of scientific research, vice-rector of planning and development and the assistant director of accounting and auditing, in order to discuss the status of laboratories directors whose mandate is over, funds of the budget and the consumption.

07/ Department status in the faculties and institutes:

A coordination pedagogical meeting was hold this week, chaired by the interim rector and the heads of departments in order to assess and follow up the pedagogical functioning and the administrative situation at the departments in all the faculties and institutes.

At the end of the meeting, other points have been discussed such as:

  • Set up a committee for the inventory of ex-institute of physical and sports sciences and techniques and all its equipments.
  • Status of lecture halls and adapting the equipments and the other internal structures at the university.
  • Redevelopment of sanitation facilities of common services, service of tuition and the libraries.
  • Presentation of future projects in the faculties and institutes by the vice-rector of development and forecasting, “Roadmap for the next three years”.