Minutes of Concertation and Coordination Council Meeting No 160

On Wednesday, October 12, 2022, the CCC meeting No 160 was held, at 14h00, in “Abdelmadjid Allahoum ” auditorium, under the chairmanship of the Interim Rector of the University, Pr. Ben Ouadah Hachemi, in the presence of:

  1. General Secretary of the University
  2. Vice-rector of Pedagogy
  3. Vice-rector of Scientific Research
  4. Vice-rector of External Relation
  5. Vice-rector of Planning and Development
  6. Dean of the Faculty of Mathematics and Computer Science
  7. Dean of Faculty of Sciences
  8. Dean of Faculty of Technology
  9. Dean of the Faculty of Economics, Business and Management science
  10. Dean of the Faculty of Law and Political Science.
  11. Dean of the Faculty of Humanities and Social Sciences.
  12. Dean of the Faculty of Arts and Languages.
  13. Director of the Institute of Sciences and Techniques of Physical and Sports Activities
  14. Director of the Institute of Urban Techniques.
  15. Head of Council of university fields
  16. Vice deans of pedagogy
  17. Vice deans of scientific research
  18. Assistant directors of institutes in charge of pedagogy
  19. Assistant directors of institutes in charge of scientific research
  20. Head of the central library
  21. Director of digitization and E-learning
  22. Manager of center of networks
  23. Manager of accounts center
  24. Central Membership Department Manager
  25. Manager of the cell of quality and auto-evaluation
  26. Head of follow-up and assessment of the strategic plan
  27. Assistant director of finance and accountancy
  28. Assistant director of employees and training
  29. Cell of information
  30. Students representatives

The meeting was opened by the interim Rector of the University of M’sila, Prof. Hachemi Ben Ouadah, after welcoming all the audience. The meeting adopted the following agenda:

  • Pedagogical situation
  • Situation of Progress and student card
  • Digitization
  • Digital Marketing
  • Financial and administrative situation
  • Status of managers of laboratories whose mandate is over, head of teams outside the university, chairman of journals outside the university, D-Space Status, PhD offers.
  • Dialogue with the social partners.
  • Equipping projects planned for 2023.

1/-  Pedagogical situation:

During this week, the vice-rector of pedagogy, the deans of faculties and the directors of institutes  announced the normal functioning of the pedagogical works.

During this session, many other points have been discussed such as:

  • Pedagogical coordinating meeting should be hold and drawn up in reports with students representatives and students organizations.
  • EDT Platform should be updated; where timetables of this year should be inserted.
  • the lists of groups representatives should be adjusted and sent to the vice-rector of pedagogy.
  • Pedagogical meetings should be scheduled.
  • Set and send “Tutorship” program to vice-rector of pedagogy.
  • Send the headcounts of students according to the category to the vice rector of pedagogy.
  • Organize information sessions for the students of 1st year in the faculty of arts and languages, faculty of technology, faculty of mathematics and computer science. Other information days are scheduled in the rest of faculties and institutes next week.
  • It’s decided to close the pedagogical enrollments on Thursday October, 13, 2022.

Finally, students representatives were listened; the issues  posed in the faculty of science were tackled and discussed.

2/ Progress Situation and Student cards:

According to the manager of the platform, Tayeb Mazari, the number of subscribers in the platform reached 28400 students.

The interim rector Prof. Hachemi Ben Ouadah, noted the need to ensure the inclusion of students  and to address outstanding cases via the platform before October 10, 2022.

The process of printing 1st year students QR integrated Cards is over and it is available at the level of faculties and institutes.

The lists of the students of 20% category should be sent by the faculties and institutes to the departments of tuition in order to prepare their cards.

3/- Short-term traineeship:

The application schedule of 2022 abroad short-term traineeship is set, as follows:

  • Apply from October 05 to October 17, 2022, for professor-researchers, non-employee PhD students, administrative employees and technicians of the category 10 who have a university degree.
  • Preliminary study of files by the vice-deans of scientific research and external relations on the platform in coordination with scientific committees for 18 to 20 October, 2022.
  • Scientific boards of faculties and institutes will be hold from 23 to 27 October, where the order of the applicants will be approved.
  • Study of contestation request on 30 and 31 October, 2022.
  • Traineeship should be consumed from November 02 to December 27, 2022.

04/- E-learning:

The head of the distance learning cell, Dr. Zemmit Abderrahim, presented a report on the e-learning process from October 01 to 12, 2022; the number of users reached 42000, an average of 3700 users/day.

For the technical procedure of this week:

  • Create accounts for 1st year students on Moodle.
  • Process of updating 1st year lectures is ongoing, in coordination with sub-cells of E-learning in the faculties and institutes.
  • All the 87 technical enquiries are answered.
  • 108 E-publishing lectures certificates are issued according to the new QR Model.

05/- Digitization:

Many points have been discussed about the digital platforms during this week:

*Electronic signature system (Electronic parapheur): A presentation on administrative e-correspondence was made according to each service at the university; which reached 162 certified correspondence.

*Complaints and enquiries platform: 33 enquiries were received, 21 of which were answered and the rest are still being processed.

*E-stage Platform: It was updated for application for abroad short-term traineeship 2022. Accounts for PhD students were created in order to apply for this traineeship.

06/- Digital marketing:

In this regard, the manager of the Network Center, Lakhdari Abdallah, presented the statistics on the state of the external links of the university this week, according to each faculty and institute. As well as, the university situation among national and international rankings.

7/- Financial and Administrative Situation:

For the financial situation, it was discussed:

  • Additional budget
  • PRFU assessments
  • Tutorship assessments
  • Left amounts of professors and employees.

a training symposium is organized on the “Budgetary reform and the organic law related to Finance Law and its implementation texts, entitled: “Programs and performance budget  as a method for the State budget Modernization under the organic law 15-18, in presence of the financial controller and the representative of the Treasury of the university.

For the administrative situation:

  • Transfer of statistics engineers.
  • Employment competition for administrative employees.
  • Training programs for the employees.
  • Professor Employment competition.

At the end of the meeting, other points have been discussed such as:

  • Status of managers of laboratories whose mandate is over, head of teams outside the university, chairman of journals outside the university, D-Space Status, PhD offers.
  • Equipping projects 2023, planned by the vice-rector of planning, development and foresight.

 

The meeting was adjourned the same day at 17:30.